# Doctors Availability

Doctor availability in Dentaltap is defined using **time slots** created in the calendar. Time slots control when a doctor can be booked and under which conditions appointments are allowed.

**Configuration**

1. Timetables:\
   [Settings -> Users/Timetables](https://app.dentaltap.com/en/p/settings/users/timetables)
2. Online Booking Procedures:\
   [Settings -> Fees/Templates](https://app.dentaltap.com/en/p/settings/fees/templates)
3. Setup appointment reasons/groups: \
   [Settings -> Glossary -> Appointments](https://app.dentaltap.com/en/p/settings/templates/dictionary?id=appointments)

### Time Slot Creation

Time slots are created directly from the calendar interface or via settings:

1. Open Calendar Page
2. Use [Settings -> Timetables](https://app.dentaltap.com/en/p/settings/users/timetables)

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2FRYM0UlVUbJ1SRGzu8meC%2FCalendar%20-%20Dentaltap%202025-12-19%2016-19-46.gif?alt=media&#x26;token=083262c0-9199-48cd-9ffa-4e3ec28d1583" alt=""><figcaption></figcaption></figure>

**Required Parameters**

Each time slot must include the following:

* Doctor name – the provider assigned to the slot
* Room name – the room where the appointment will take place
* Slot Duration – length of the working hours for this user

#### Recurrence

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2FSm3VEH3YsqTORtzH4zb3%2Fimage.png?alt=media&#x26;token=f993cc52-9baa-42fc-953d-6867003a162b" alt=""><figcaption></figcaption></figure>

You can add recurrence to your time slot and repeat it by day of week according to the schedule

* Repeat Weekdays - set the time slot to be recurring by day of week from Mon to Sun
* Repeat Schedule - every week, every two weeks

#### Online Booking

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2FOrYXpaggTfb1sQMRWIFr%2Fimage.png?alt=media&#x26;token=a7a1dba2-f334-402d-ba75-3ca0f549ee72" alt=""><figcaption></figcaption></figure>

Online booking can be enabled for each time slot. Use the **Templates** field to define available procedures.

You can view all templates and configure them for online booking on this page:\
[Settings -> Fees/Templates](https://app.dentaltap.com/en/p/settings/fees/templates)

#### Time Slot by Appointment Group

By default, you need to specify a Doctor when creating a time slot. However, instead of Doctor, you can specify the appointment group (reason) and keep the Doctor name empty.&#x20;

This wake you can make your time slot to be available for a specific procedure/group, and not linked with the specific doctor.

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2Fgu1ygjZsFAoqr3KcAJqx%2Fimage.png?alt=media&#x26;token=ce7c13fb-9ef8-4507-a00c-0a7e5ff29fa0" alt=""><figcaption></figcaption></figure>

Setup appointment procedure/groups: \
[Settings -> Glossary -> Appointments](https://app.dentaltap.com/en/p/settings/templates/dictionary?id=appointments)

### Manage Time Slot

To update a Time Slot via calendar, click on the any time within this slot, and then open the edit window via **···** (3-dots button)

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2FTPvVfdMOmTVeqInlVKLc%2FCalendar%20-%20Dentaltap%202025-12-19%2017-16-08.gif?alt=media&#x26;token=e6fe72d0-d880-41a5-9e5c-98e681fd2318" alt=""><figcaption></figcaption></figure>

#### **Remove Specific Days**

You can hide the specific days of the Time Slot via Schedule tab inside the edit window.&#x20;

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2FPz3Y03YZI5C0hhTtt3kA%2Fimage.png?alt=media&#x26;token=c27cc512-0fcf-4a56-ac3d-3788c8e2e5f3" alt=""><figcaption></figcaption></figure>

#### **Remove Time Slot**

To remove a time slot from the scheduler, click on **···** (3-dots button) again and choose the **Delete** option:

<figure><img src="https://774973970-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MCSfaCbl5WBCUFhF8TR%2Fuploads%2FXxSR6tXYXI2jWSGb3rsE%2Fimage.png?alt=media&#x26;token=113ec3d3-6929-4ffc-bdd6-d784a182e883" alt=""><figcaption></figcaption></figure>